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The right way to Help a Offer Step Away Gracefully

“Do you have a minute? ”

It is a question that attacks fear in the center of many a leader. Seldom does that question lead to “… I possess an extra bag of Dove dark chocolates, and I’d just like you to sit here and eat them while I perform this cello softly in the background. Also, and here’s the puppy. ”

No, “Do you have a minute? ” more often results in a volunteer by having an issue that’s a very big deal to them, plus it’s about to be one for you. Whether or not it’s a group conflict, a spiritual crisis, or an objection to the method you handled a scenario on the team, the answer to “Do you do have a minute? ” must always be indeed.

Occasionally, “Do you have a minute? ” is the lead-in to a volunteer telling you it’s time to allow them to take a break or action away from serving entirely. So what do you do when that long-serving and ever-faithful volunteer informs you that they’re worn out and need a while away? I think you will find at least five elements:

1 . Listen to them.

“Do you have a minute? ” may mean you do have a minute right then , or it may mean that you need to carve out several minutes in the very near future. In any event, take the time to honor associated with your time. Let them unpack their story. Request good questions about what led them to this time. Gently challenge them at points where they may not be believing truth about themselves or their situation.

This is not the time to plead, bribe, or berate them. If you’re dealing with a faithful volunteer, let their track record speak for by itself. If they say they are tired, believe all of them. In that moment, put on your shepherding hat and suppress any kind of panic you may be feeling about the gap on your team.

2 . Affirm them.

After you’ve listened, take some time to talk. But keep the conversation info, not you. Point out specific contributions they’ve made to the team and how God provides used them. Remind them of the good changes they’ve made to your culture. Motivate their need for a rest, and don’t let them feel like they’ve allow you to, the church, or the kingdom of The almighty down by being human being. Remind them once again of the gospel, that Jesus did every thing necessary for their solution, and their work – or insufficient it – doesn’t add or take away anything from God’s love for them.

3. Plan with these.

In the “do you have a minute? ” moment – or a designated time immediately after – it’s time for you to talk logistics. Every time a volunteer steps straight down, there will be gaps. If that volunteer is a leader, this conversation is even more essential. Discuss how their own team will be impacted. Talk about timeline: are they stepping away immediately or transitioning the following month? Talk about publicity: that needs to know when? Who already understands this is coming? Discuss their replacement: can there be someone they’ve been investing in who would be considered a natural fit?

Asking your you are not selected to define “what’s next? ” recognizes their history over the team , their leadership from the team, and their hope for the future of the team.

four. Celebrate them.

We mentioned this in a recent post , but not all volunteers are comfortable browsing the spotlight, even when it’s to recognize their years of assistance. How you celebrate them – publicly or privately – depends on their personality. But celebrate all of them . Don’t let them slide away without properly recognizing their program over the years. Whether it is a handwritten notice, a framed picture signed by their former team, or an overnight getaway on their behalf and their spouse, find a way to say thank you .

5. Check in with them.

This post assumes that we’re on the same web page about Christ-followers heading off from service: they don’t . We never graduate from the phone call to use our spiritual gifts to serve others. Having said that, In my opinion that there are seasons when it’s healthy and necessary for a you are not selected to step back or redirect their interests.

But that is why this step is vital. Talk to your volunteer regarding not only what’s following for their team (#3 above), but what’s next for them. Do they plan on returning? Returning in a various role? Redirecting their own skill set to another function? You should both fixed a mutually-agreed-upon day on the calendar when you’ll check in to find out how they’re doing and how they’ve processed the “What’s next? ” question. Once again: this is more about a person serving as shepherd and not about a person filling a hole on your roster.

“Do you do have a minute? ” is an opportunity to possibly build or erode trust with a you are not selected. Handle that chance poorly, and you may lose them for life. Steward it well, and you might find that the you are not selected comes back stronger and more bought into the objective of the team.

This post initially appeared on dfranks. com .

The write-up How to Help the Volunteer Step Away Gracefully appeared initial on Church Solutions.